Privacy Policy

Effective Date: May 15, 2025
Last Updated: October 30, 2025

Welcome to Picklepedia — a community-driven encyclopedia built to protect and grow the game of pickleball.
This Privacy Policy explains how we collect, use, and protect your information when you visit or use picklepedia.org, app.picklepedia.org, and related online services (collectively, “Picklepedia,” “we,” “our,” or “us”).

By using Picklepedia, you agree to this Privacy Policy.

1. Who We Are

Picklepedia operates digital platforms and tools for players, coaches, and pickleball enthusiasts.

For questions or requests about your privacy or data:
📧 serve@picklepedia.org

2. Information We Collect

a. Personal Information

We may collect:

• Name and email address

• Google account name, email, and user ID (if you sign in with Google)

• Profile photo or avatar (if uploaded)

• Donation information (amount, date, payment method, and communication preferences)

• Messages or content submitted through forms or feedback tools

b. Technical and Usage Data

• Browser type, device information, and IP address

• Pages viewed, time spent on site, and referral links

• Cookie data and site analytics

We do not intentionally collect sensitive personal data such as financial account numbers, health data, or government IDs.

3. How We Use Your Information

We use collected information to:

• Provide, operate, and improve Picklepedia’s website and tools

• Authenticate users and manage accounts

• Process donations and issue receipts

• Send service-related messages and optional newsletters

• Monitor usage trends and performance

• Maintain security and prevent abuse

• Comply with legal, tax, and accounting requirements

We never sell your personal data or share it for advertising purposes.

4. Google Sign-In (OAuth Login)

When you use Google Sign-In, Picklepedia receives only:

• Your name

• Your email address

• Your Google user ID

This data is used exclusively for authentication and account management.
We do not access your Gmail, Google Drive, Calendar, contacts, or any other Google data.

Your Google account data:

• Is stored securely and used only as long as necessary

• Is never sold or shared with advertisers

• Can be deleted upon request

We comply with the Google API Services User Data Policy, including its Limited Use requirements.

5. Donations and Payments

Picklepedia accepts donations through GiveWP, integrated with Stripe and PayPal.

When you donate, we collect:

• Name and email address

• Donation amount and date

• Payment method (e.g., credit card or PayPal – tokenized, not stored)

Picklepedia does not store or have access to full payment card information.
All financial data is processed securely by the payment provider.

Donation records are retained only as necessary to:

• Provide receipts or donor support

• Maintain accurate accounting and tax compliance

• Detect and prevent fraudulent activity

You can request anonymization or deletion of your donor profile (except where data must be retained for legal reasons) by contacting support@picklepedia.org.

6. Cookies and Analytics

Picklepedia uses cookies and similar technologies to:

• Keep users logged in

• Remember preferences

• Analyze traffic and performance

We use analytics tools such as Google Analytics to understand how people use our site.
These tools collect non-identifiable data such as pages visited, device type, and approximate region.

You can manage or disable cookies in your browser settings. Disabling cookies may affect some functionality.

7. Third-Party Services

We work with reputable providers that support Picklepedia’s operation and security. These may include:

Each provider uses the data solely to perform contracted services and must protect it according to their own privacy terms.

8. Data Retention and Security

We retain personal data only as long as needed for legitimate business or legal purposes.
Security measures include:

• SSL encryption for all transmitted data

• Secure hosting environments

• Access restricted to authorized personnel

• Regular security reviews

While we take strong precautions, no online system is 100% secure.

9. Your Rights

You may:

• Request access to your personal information

• Ask for corrections or deletion

• Withdraw consent for marketing emails

• Request anonymization of donation data

To make a request, email serve@picklepedia.org.

California (CCPA/CPRA): We do not sell or share personal data.
EU/UK (GDPR): You may exercise rights of access, rectification, erasure, restriction, portability, or objection.

10. Children’s Privacy

Picklepedia is not directed toward children under 13.
We do not knowingly collect data from minors.
If such information is discovered, it will be deleted promptly.

11. International Data Transfers

Our systems and service providers may operate in multiple countries.
By using Picklepedia, you consent to the transfer and processing of your data in jurisdictions that may have different data-protection standards than your own.

12. Updates to This Policy

We may update this Privacy Policy periodically to reflect changes in our practices or legal obligations.
The “Last Updated” date above indicates the most recent version.
Major updates will be posted prominently on the site.

13. Contact Us

For any privacy-related questions or requests, please contact:
📧 serve@picklepedia.org